MOA used herein or in subsequent regulations shall mean the Masters of Aesthetics™, its officers or, agents acting for the management of the meeting and exhibition. All matters and questions not covered by the regulations are subject to the decision of MOA. In the event of any such decision being of general interest, written notice will be given by MOA to exhibitors as may be affected.
Nature of Exhibition
The meeting includes a trade show designed to provide a showcase of products and services either specifically designed for, or customarily used in, the practice of laser and aesthetic surgery. MOA reserves the right to refuse rental of display space to any company whose display of goods or services is not, in the opinion of MOA, likely to be compatible with the general character and objectives of the exhibition. MOA does not guarantee that space will be available to any applicant. If space is not available, a waiting list will be developed in the order of the date of receipt of each completed and paid-in-full Application/Contract. MOA will refund all payments received with the Application/Contract for Exhibit Space to any applicant for whom space is not available two weeks after the show.
Booth Sizes, Prices, Badges & Registration
Standard exhibitor space is a 6’ tabletop. Other booth sizes are 8’ x 8’ and 10’ x 10’ areas. The fee paid also includes two exhibitor badges except for those at the higher exhibitor level. Additional badges are available for purchase at $300 each.
Payment and Provision in Case of Default
If any exhibitor fails to pay, when due, any sum required by the Application/ Contract for exhibit space or fails to observe and abide by Application/Contract for exhibit space,MOA reserves the right to terminate this contract immediately without refund of any monies previously paid. In any case, no refunds will be made after August 1, 2025 (West Coast) and November 6, 2025 (East Coast).
Cancellation and Deposits
Cancellation of exhibit space must be made in writing via email addressed to Maya Botvinick at [email protected]. Phone cancellations will not be accepted. If cancellation of space is made:
WEST COAST
Before November 1, 2024 - May 1, 2025: Full refund minus a non-refundable processing fee of $250.00 per booth.
May 2, 2025 - July 31, 2025: 50% of fee will be refunded minus a non-refundable processing fee of $250.00 per booth.
On or after August 1, 2025: Refunds will not be granted
EAST COAST
Before January 1, 2025 - September 1, 2025: Full refund minus a non-refundable processing fee of $250.00 per booth.
September 2, 2025 - November 5, 2025: 50% of fee will be refunded minus a non-refundable processing fee of $250.00 per booth.
On or after November 6, 2025: Refunds will not be granted
Exhibitor badges are non-refundable. If the meeting or exhibit is canceled due to circumstances beyond our control, MOA will not be held liable for any expenses incurred by the exhibitor beyond the rental cost of the booth space.
Assignment of Booth Space
To apply for exhibit space, complete the Application for Exhibit Space form and return it with payment. Space will not be assigned without a completed and signed Application for Exhibit Space form and deposit payment.
Installation of Exhibits
Exhibits may be set up on Thursday from 4:00 p.m.—9:00 p.m. No installation work will be permitted after 8:30 a.m. without special permission from MOA.
Removal of Exhibits
All exhibits must remain intact until 3:45 p.m. on Saturday and may not be dismantled or removed until that hour. Exhibits must be removed from the hall by 4:45 p.m. on Saturday.
Reservation and Occupation of Exhibit Space
Space not fully paid by August 1, 2025 (West Coast) and/or November 6, 2025 (East Coast) is subject to cancellation or reassignment at the option of MOA without obligation for refund or any earnest money deposit. Any space not claimed and occupied prior to 9:30 a.m. on Friday, will be resold or reassigned by MOA with no obligation on the part of MOA to refund any part of the booth rental. Exhibitors shall not assign, share or sublet, or otherwise transfer a booth or any part of the space allowed to them, nor shall they exhibit or permit to be exhibited in its space, any merchandise or advertising materials which are not part of its company's regular products or service.
Admittance
Admittance to exhibits is limited to those defined in the contract under “exhibitor personnel.” Models or similar personnel not commercially connected with the industry may be employed to help in exhibitor’s booth. Representatives are defined as individuals who receive commission or salary from the exhibiting firm and must beregistered with MOA.
Liability
Neither MOA, its officers or representatives, nor Marriott Marquis San Diego Marina (West Coast) or JW Marriott Turnberry Resort and Spa (East Coast), or employees, will be responsible for any injury, loss or damage that may occur to the Exhibitor or the Exhibitor’s employees or property from any cause whatsoever, prior, during, or subsequent to the period covered by the exhibit contract. Each Exhibitor must make provision for the safeguarding of its goods, materials, equipment and display at all times. General overall watchmen, however, will be employed by MOA for the exhibition period. The furnishing of such watchmen shall not be deemed to affect the non-liability of MOA, Marriott Marquis San Diego Marina (West Coast) or JW Marriott Turnberry Resort and Spa (East Coast) or its officers andrepresentatives. Exhibitor agrees, by signing the “Application for Exhibit Space,” to insure itself, at its own expense, against property loss or damage, and against liability for personal injury. In case that said premises shall be destroyed by fire or the elements or by any cause, or in the case of Government intervention or regulation, military activity, or any other circumstances that make it impossible or inadvisable for MOA to hold the show at the time and place provided in the Application and Contract for exhibit space, then and thereupon the contract shall terminate and the Exhibitor shall waive any claim for damages or compensation, except the pro rata return of the amount paid for space, after deduction of actual expenses incurred in connection with the show, and there shall be no further liability on the part of either party.
In case any part of the exhibition hall is damaged, or if circumstances make it impossible for MOA to permit an exhibitor to occupy the space assigned during any part or the whole of the period covered, then the Exhibitor will be charged for space only for the period space was or could have been occupied by the Exhibitor, and MOA is released from any and all claims for damages which may arise in consequences thereof.
Character of Exhibit
MOA reserves the right to decline to permit an exhibitor to conduct, maintain and exhibit if, in the judgment of the MOA Show Management, said exhibitor shall in any respect be deemed unsuitable. This reservation relates to persons, conduct, articles of merchandise, printed matter, souvenirs, catalogs, and any other items, without limitation, which affect the character of the exhibition or association. The use of loudspeakers, recording equipment, television sets, and radios or the use of operating machinery that is of sufficient volume to annoy neighboring exhibitors will not be permitted. Speakers will not be permitted within the confines of the contracted exhibit space. The distraction of literature and souvenirs from booth to booth or in the aisles is forbidden. Exhibitors must confine exhibit activities to the space for which they have contracted. Any advertising or promotion activity, by or under the control of any exhibitor, and which occurs outside of the exhibitor's contracted-for display area, including outside the hotel on any grounds reasonably near the hotel, is not permitted. Any such advertising or promotion activity unacceptably interferes with the public appearance, character and conduct of the exhibition and association as a whole. Only literature published or approved by the MOA may be distributed in the registration area, in meeting rooms or in other areas used by convention attendees.
All efforts to advertise, demonstrate, and operate the exhibit must be conducted so as not to trespass the rights of other exhibitors and visitors. No spotlight, drop light or other special lighting device may be directed toward the aisles or so that it proves to be irritating or distracting to neighboring exhibitors or visitors. Projectors or TV screens must not cause people to block aisles or take up unreasonable space. Films of purely entertainment character, without educational or informative value, will not be permitted.
Entertainment and Private Meetings
MOA reserves the right to control all function space at the hotel for the Annual Symposium. Space release forms will be provided for exhibitorsupon request. Hospitality rooms may not be open during the hours of any official MOA function. Exhibitor assumes full responsibility for property damage, personal injury or death to any party, by reason of occurrences at or related to any such functions, conducted by it. Signage will be allowed only in MOA designated areas and must be approved by MOA prior to display.
Exhibitors are prohibited from holding private exhibitions or functions, cocktail parties, hospitality suites, special events, etc. at any time during the scheduled meeting. Exhibitorswishing to sponsor special events must receive approval from MOA prior to the conference.
Conduct of Exhibitors
Exhibitors shall conduct themselves in an ethical manner at all times and in conformance with these regulations. The MOA reserves the right to deny the privileges of the floor to any and all exhibitors who do not do so. Exhibitors’ badges are personal, not transferable and must be worn at all times.
Fire Regulations
Fire regulations prohibit the use of paper (crepe or corrugated) cardboard or other flammable materials for booth decorations. All materials in exhibit areas must be nonflammable. Electric signs and equipment must be wired to meet local fire code specifications. Fire extinguishers on walls or elsewhere must not be removed or obstructed.
Care of Exhibit Space
Exhibitors shall be responsible for properly maintaining its space. Exhibitors may not place anything in the aisles during exhibit hours. Exhibitors are not permitted to have signage exceeding eight (8) feet in height may extend no more than half the distance from the back wall.
Amendments
MOA reserves the right to interpret, amend and enforce these Contract Rules and Regulations. Written notice of any amendments or interpretations shall be given to each exhibitor. Each exhibitor, for himself/herself/himself, her/his agents, and employees agrees to abide by all Contract Rules and Regulations set forth herein, or by any subsequent amendments, or interpretations.
Enforcement
Any exhibitor not abiding by the Rules and Regulations set forth herein or in subsequent amendments and may lose the privilege of exhibiting at future MOA events. These Rules and Regulations will be enforced.
Security
MOA will provide round-the-clock security service from the start of set-up to close of dismantling, however, the exhibitor is solely responsible for its own material and should insure its exhibit against loss or theft.
American With Disabilities
Each exhibitor shall be responsible for compliance with the Americans with Disabilities Act of 1992 (ADA) with regard to their booth space, including, but not limited to, thewheelchair access provisions. Each exhibitor shall hold MOA harmless from any consequences of exhibiting company’s failure in this regard.
Selling and Order Taking
Sales are permitted provided that transactions are conducted in an appropriate professional and businesslike manner. It is the responsibility of each exhibitor to collect and remit all city and state sales taxes. MOA reserves the right to restrict sales activities that it deems inappropriate or unprofessional.
Giveaways and Promotional Items
MOA requests compliance with all applicable industry, state and federal regulatory and governmental agency guidelines (e.g., AMA, PhRMA, AdvaMed, OIG, FDA, FCC, FTC,etc..) with respect to giveaways. Acceptable giveaways should primarily entail a benefit to patients, be related to the physician’s work, and should not be of substantial value. MOA, in its sole discretion, shall have the right to prohibit the distribution of any items it deems objectionable or otherwise inappropriate.
Attendee Age Limit
No children under the age of 17 shall be allowed in the exhibition hall at any time.
Cameras/Video Equipment
No cameras or video equipment will be permitted in the Exhibit Hall unless authorized in writing by MOA. Exhibitors wishing to photograph or tape its own exhibition boothmust obtain permission from MOA. Anyone found photographing or taping without written authorization will be required to immediately surrender the film or tape, with no reimbursement or further recourse. There will be no exceptions to this rule.
Lighting and Electrical Requirements
Sufficient light is provided for adequate general illumination of the exhibit area. No individual electrical outlets are provided in the booth space. All electrical service must be supplied by faculty electricians to ensure that it will meet safety requirements
of the fire regulations of San Diego, CA (West Coast) or Aventura, FL (East Coast).
Force Majeure
If, because of fire, strike, earthquake, war, construction or renovation projects affecting the meeting venue, government regulation, public catastrophe, disease or epidemic, terrorism or the announcement by government authority of the possibility of terrorism, interruption of transportation or communications, Acts of God (including forecasted or actual severe weather), travel advisories by any governmental body or the World Health Organization, or any other circumstance or emergency beyond the control of MOA, the event, or any substantial part thereof, is prevented from being held or is canceled by MOA, or any portion of the exhibit space becomes unavailable, MOA in its sole discretion shall determine whether to refund the Exhibitor no more than its proportionate share of the balance off the aggregate exhibitor fees received which remains after deducting expenses incurred by MOA and taking into account the portion (if any) of the exhibit space that was or could have been used by the Exhibitor. In no case shall the amount of refund to Exhibitor exceed the amount of the exhibit fees paid. Exhibitor further understands that MOA may in its sole discretion cancel the Event for reasons other than those stated above, in which case Exhibitor's sole remedy is a refund of any fees paid to MOA.
Governing Law
Exhibitors agree that any disputes between MOA and the exhibitor arising out of the exhibitor’s participation in the MOA West Coast Meeting shall be brought in the courts of San Diego County, California, and shall be governed by the laws of the State of California.
Exhibitors agree that any disputes between MOA and the exhibitor arising out of the exhibitor’s participation in the MOA East Coast Meeting shall be brought in the courts of Miami County, Florida, and shall be governed by the laws of the State of Florida.
Laser Use
Following are the policies for laser exhibitors in the exhibit area:
- Lasers must be operated in a manner that is consistent with the accepted industry safety standards (e.g. ANSI standards and/or American Laser Institute standards). Under no circumstances may laser be operated in a manner that poses a safety risk to persons standing or walking in the vicinity of the exhibitor’s booth.
- Lasers must be operated only within a suitable enclosed space with eye protection for those viewing and operating the lasers.
- All demonstrations of CO2 lasers must be conducted in clear plastic boxes with all sides enclosed, including the top. Smoke evacuators must be used.
- Appropriate plastic colored cubicles must also be available for any other type of laser being used, particularly dye, KTP and ruby lasers.
- No laser equipment may be left unattended in operable condition.
Smoking
MOA’s annual meeting is a smoke-free environment. This applies to the entire hotel.
Trademarks/Copyrights
The exhibitor represents and warrants to MOA that no materials used in or in connection with its exhibit infringe the trademarks, copyrights (including, without limitation,copyrights in music and other materials used or broadcast by exhibitor) or other intellectual property rights of any third party. The exhibitor agrees to immediately notify MOA of any information of which exhibitor becomes aware regarding actual or alleged infringement of any third party’s trademarks, copyrights or other intellectual property rights. The exhibitor agrees to indemnify, defend and hold MOA, its agents, successors and assigns harmless from and against all losses, damages and costs (including attorneys’ fees) arising out of or related to claims of infringement by exhibitor of the trademarks, copyrights and other intellectual property rights of any third party. Notwithstanding the foregoing, MOA shall not be liable for and expressly disclaimer all liability for infringement or alleged infringement of the trademarks, copyrights or other intellectual property of any third party arising out of the actions of any exhibitor.
Noisy and Disturbing Equipment
The operation of whistles or any objectionable device will not be allowed. After the meeting opens, noisy and unsightly work will not be permitted.
Specific actions may be taken by meeting management for violation of any provision of these guidelines. Violations of any policies, guidelines, rules or regulations may result in the loss of future space assignments and/or immediate removal from the exhibit hall. The action taken will be determined on the basis of the particular circumstances of the violations.
Nature of Exhibition
The meeting includes a trade show designed to provide a showcase of products and services either specifically designed for, or customarily used in, the practice of laser and aesthetic surgery. MOA reserves the right to refuse rental of display space to any company whose display of goods or services is not, in the opinion of MOA, likely to be compatible with the general character and objectives of the exhibition. MOA does not guarantee that space will be available to any applicant. If space is not available, a waiting list will be developed in the order of the date of receipt of each completed and paid-in-full Application/Contract. MOA will refund all payments received with the Application/Contract for Exhibit Space to any applicant for whom space is not available two weeks after the show.
Booth Sizes, Prices, Badges & Registration
Standard exhibitor space is a 6’ tabletop. Other booth sizes are 8’ x 8’ and 10’ x 10’ areas. The fee paid also includes two exhibitor badges except for those at the higher exhibitor level. Additional badges are available for purchase at $300 each.
Payment and Provision in Case of Default
If any exhibitor fails to pay, when due, any sum required by the Application/ Contract for exhibit space or fails to observe and abide by Application/Contract for exhibit space,MOA reserves the right to terminate this contract immediately without refund of any monies previously paid. In any case, no refunds will be made after August 1, 2025 (West Coast) and November 6, 2025 (East Coast).
Cancellation and Deposits
Cancellation of exhibit space must be made in writing via email addressed to Maya Botvinick at [email protected]. Phone cancellations will not be accepted. If cancellation of space is made:
WEST COAST
Before November 1, 2024 - May 1, 2025: Full refund minus a non-refundable processing fee of $250.00 per booth.
May 2, 2025 - July 31, 2025: 50% of fee will be refunded minus a non-refundable processing fee of $250.00 per booth.
On or after August 1, 2025: Refunds will not be granted
EAST COAST
Before January 1, 2025 - September 1, 2025: Full refund minus a non-refundable processing fee of $250.00 per booth.
September 2, 2025 - November 5, 2025: 50% of fee will be refunded minus a non-refundable processing fee of $250.00 per booth.
On or after November 6, 2025: Refunds will not be granted
Exhibitor badges are non-refundable. If the meeting or exhibit is canceled due to circumstances beyond our control, MOA will not be held liable for any expenses incurred by the exhibitor beyond the rental cost of the booth space.
Assignment of Booth Space
To apply for exhibit space, complete the Application for Exhibit Space form and return it with payment. Space will not be assigned without a completed and signed Application for Exhibit Space form and deposit payment.
Installation of Exhibits
Exhibits may be set up on Thursday from 4:00 p.m.—9:00 p.m. No installation work will be permitted after 8:30 a.m. without special permission from MOA.
Removal of Exhibits
All exhibits must remain intact until 3:45 p.m. on Saturday and may not be dismantled or removed until that hour. Exhibits must be removed from the hall by 4:45 p.m. on Saturday.
Reservation and Occupation of Exhibit Space
Space not fully paid by August 1, 2025 (West Coast) and/or November 6, 2025 (East Coast) is subject to cancellation or reassignment at the option of MOA without obligation for refund or any earnest money deposit. Any space not claimed and occupied prior to 9:30 a.m. on Friday, will be resold or reassigned by MOA with no obligation on the part of MOA to refund any part of the booth rental. Exhibitors shall not assign, share or sublet, or otherwise transfer a booth or any part of the space allowed to them, nor shall they exhibit or permit to be exhibited in its space, any merchandise or advertising materials which are not part of its company's regular products or service.
Admittance
Admittance to exhibits is limited to those defined in the contract under “exhibitor personnel.” Models or similar personnel not commercially connected with the industry may be employed to help in exhibitor’s booth. Representatives are defined as individuals who receive commission or salary from the exhibiting firm and must beregistered with MOA.
Liability
Neither MOA, its officers or representatives, nor Marriott Marquis San Diego Marina (West Coast) or JW Marriott Turnberry Resort and Spa (East Coast), or employees, will be responsible for any injury, loss or damage that may occur to the Exhibitor or the Exhibitor’s employees or property from any cause whatsoever, prior, during, or subsequent to the period covered by the exhibit contract. Each Exhibitor must make provision for the safeguarding of its goods, materials, equipment and display at all times. General overall watchmen, however, will be employed by MOA for the exhibition period. The furnishing of such watchmen shall not be deemed to affect the non-liability of MOA, Marriott Marquis San Diego Marina (West Coast) or JW Marriott Turnberry Resort and Spa (East Coast) or its officers andrepresentatives. Exhibitor agrees, by signing the “Application for Exhibit Space,” to insure itself, at its own expense, against property loss or damage, and against liability for personal injury. In case that said premises shall be destroyed by fire or the elements or by any cause, or in the case of Government intervention or regulation, military activity, or any other circumstances that make it impossible or inadvisable for MOA to hold the show at the time and place provided in the Application and Contract for exhibit space, then and thereupon the contract shall terminate and the Exhibitor shall waive any claim for damages or compensation, except the pro rata return of the amount paid for space, after deduction of actual expenses incurred in connection with the show, and there shall be no further liability on the part of either party.
In case any part of the exhibition hall is damaged, or if circumstances make it impossible for MOA to permit an exhibitor to occupy the space assigned during any part or the whole of the period covered, then the Exhibitor will be charged for space only for the period space was or could have been occupied by the Exhibitor, and MOA is released from any and all claims for damages which may arise in consequences thereof.
Character of Exhibit
MOA reserves the right to decline to permit an exhibitor to conduct, maintain and exhibit if, in the judgment of the MOA Show Management, said exhibitor shall in any respect be deemed unsuitable. This reservation relates to persons, conduct, articles of merchandise, printed matter, souvenirs, catalogs, and any other items, without limitation, which affect the character of the exhibition or association. The use of loudspeakers, recording equipment, television sets, and radios or the use of operating machinery that is of sufficient volume to annoy neighboring exhibitors will not be permitted. Speakers will not be permitted within the confines of the contracted exhibit space. The distraction of literature and souvenirs from booth to booth or in the aisles is forbidden. Exhibitors must confine exhibit activities to the space for which they have contracted. Any advertising or promotion activity, by or under the control of any exhibitor, and which occurs outside of the exhibitor's contracted-for display area, including outside the hotel on any grounds reasonably near the hotel, is not permitted. Any such advertising or promotion activity unacceptably interferes with the public appearance, character and conduct of the exhibition and association as a whole. Only literature published or approved by the MOA may be distributed in the registration area, in meeting rooms or in other areas used by convention attendees.
All efforts to advertise, demonstrate, and operate the exhibit must be conducted so as not to trespass the rights of other exhibitors and visitors. No spotlight, drop light or other special lighting device may be directed toward the aisles or so that it proves to be irritating or distracting to neighboring exhibitors or visitors. Projectors or TV screens must not cause people to block aisles or take up unreasonable space. Films of purely entertainment character, without educational or informative value, will not be permitted.
Entertainment and Private Meetings
MOA reserves the right to control all function space at the hotel for the Annual Symposium. Space release forms will be provided for exhibitorsupon request. Hospitality rooms may not be open during the hours of any official MOA function. Exhibitor assumes full responsibility for property damage, personal injury or death to any party, by reason of occurrences at or related to any such functions, conducted by it. Signage will be allowed only in MOA designated areas and must be approved by MOA prior to display.
Exhibitors are prohibited from holding private exhibitions or functions, cocktail parties, hospitality suites, special events, etc. at any time during the scheduled meeting. Exhibitorswishing to sponsor special events must receive approval from MOA prior to the conference.
Conduct of Exhibitors
Exhibitors shall conduct themselves in an ethical manner at all times and in conformance with these regulations. The MOA reserves the right to deny the privileges of the floor to any and all exhibitors who do not do so. Exhibitors’ badges are personal, not transferable and must be worn at all times.
Fire Regulations
Fire regulations prohibit the use of paper (crepe or corrugated) cardboard or other flammable materials for booth decorations. All materials in exhibit areas must be nonflammable. Electric signs and equipment must be wired to meet local fire code specifications. Fire extinguishers on walls or elsewhere must not be removed or obstructed.
Care of Exhibit Space
Exhibitors shall be responsible for properly maintaining its space. Exhibitors may not place anything in the aisles during exhibit hours. Exhibitors are not permitted to have signage exceeding eight (8) feet in height may extend no more than half the distance from the back wall.
Amendments
MOA reserves the right to interpret, amend and enforce these Contract Rules and Regulations. Written notice of any amendments or interpretations shall be given to each exhibitor. Each exhibitor, for himself/herself/himself, her/his agents, and employees agrees to abide by all Contract Rules and Regulations set forth herein, or by any subsequent amendments, or interpretations.
Enforcement
Any exhibitor not abiding by the Rules and Regulations set forth herein or in subsequent amendments and may lose the privilege of exhibiting at future MOA events. These Rules and Regulations will be enforced.
Security
MOA will provide round-the-clock security service from the start of set-up to close of dismantling, however, the exhibitor is solely responsible for its own material and should insure its exhibit against loss or theft.
American With Disabilities
Each exhibitor shall be responsible for compliance with the Americans with Disabilities Act of 1992 (ADA) with regard to their booth space, including, but not limited to, thewheelchair access provisions. Each exhibitor shall hold MOA harmless from any consequences of exhibiting company’s failure in this regard.
Selling and Order Taking
Sales are permitted provided that transactions are conducted in an appropriate professional and businesslike manner. It is the responsibility of each exhibitor to collect and remit all city and state sales taxes. MOA reserves the right to restrict sales activities that it deems inappropriate or unprofessional.
Giveaways and Promotional Items
MOA requests compliance with all applicable industry, state and federal regulatory and governmental agency guidelines (e.g., AMA, PhRMA, AdvaMed, OIG, FDA, FCC, FTC,etc..) with respect to giveaways. Acceptable giveaways should primarily entail a benefit to patients, be related to the physician’s work, and should not be of substantial value. MOA, in its sole discretion, shall have the right to prohibit the distribution of any items it deems objectionable or otherwise inappropriate.
Attendee Age Limit
No children under the age of 17 shall be allowed in the exhibition hall at any time.
Cameras/Video Equipment
No cameras or video equipment will be permitted in the Exhibit Hall unless authorized in writing by MOA. Exhibitors wishing to photograph or tape its own exhibition boothmust obtain permission from MOA. Anyone found photographing or taping without written authorization will be required to immediately surrender the film or tape, with no reimbursement or further recourse. There will be no exceptions to this rule.
Lighting and Electrical Requirements
Sufficient light is provided for adequate general illumination of the exhibit area. No individual electrical outlets are provided in the booth space. All electrical service must be supplied by faculty electricians to ensure that it will meet safety requirements
of the fire regulations of San Diego, CA (West Coast) or Aventura, FL (East Coast).
Force Majeure
If, because of fire, strike, earthquake, war, construction or renovation projects affecting the meeting venue, government regulation, public catastrophe, disease or epidemic, terrorism or the announcement by government authority of the possibility of terrorism, interruption of transportation or communications, Acts of God (including forecasted or actual severe weather), travel advisories by any governmental body or the World Health Organization, or any other circumstance or emergency beyond the control of MOA, the event, or any substantial part thereof, is prevented from being held or is canceled by MOA, or any portion of the exhibit space becomes unavailable, MOA in its sole discretion shall determine whether to refund the Exhibitor no more than its proportionate share of the balance off the aggregate exhibitor fees received which remains after deducting expenses incurred by MOA and taking into account the portion (if any) of the exhibit space that was or could have been used by the Exhibitor. In no case shall the amount of refund to Exhibitor exceed the amount of the exhibit fees paid. Exhibitor further understands that MOA may in its sole discretion cancel the Event for reasons other than those stated above, in which case Exhibitor's sole remedy is a refund of any fees paid to MOA.
Governing Law
Exhibitors agree that any disputes between MOA and the exhibitor arising out of the exhibitor’s participation in the MOA West Coast Meeting shall be brought in the courts of San Diego County, California, and shall be governed by the laws of the State of California.
Exhibitors agree that any disputes between MOA and the exhibitor arising out of the exhibitor’s participation in the MOA East Coast Meeting shall be brought in the courts of Miami County, Florida, and shall be governed by the laws of the State of Florida.
Laser Use
Following are the policies for laser exhibitors in the exhibit area:
- Lasers must be operated in a manner that is consistent with the accepted industry safety standards (e.g. ANSI standards and/or American Laser Institute standards). Under no circumstances may laser be operated in a manner that poses a safety risk to persons standing or walking in the vicinity of the exhibitor’s booth.
- Lasers must be operated only within a suitable enclosed space with eye protection for those viewing and operating the lasers.
- All demonstrations of CO2 lasers must be conducted in clear plastic boxes with all sides enclosed, including the top. Smoke evacuators must be used.
- Appropriate plastic colored cubicles must also be available for any other type of laser being used, particularly dye, KTP and ruby lasers.
- No laser equipment may be left unattended in operable condition.
Smoking
MOA’s annual meeting is a smoke-free environment. This applies to the entire hotel.
Trademarks/Copyrights
The exhibitor represents and warrants to MOA that no materials used in or in connection with its exhibit infringe the trademarks, copyrights (including, without limitation,copyrights in music and other materials used or broadcast by exhibitor) or other intellectual property rights of any third party. The exhibitor agrees to immediately notify MOA of any information of which exhibitor becomes aware regarding actual or alleged infringement of any third party’s trademarks, copyrights or other intellectual property rights. The exhibitor agrees to indemnify, defend and hold MOA, its agents, successors and assigns harmless from and against all losses, damages and costs (including attorneys’ fees) arising out of or related to claims of infringement by exhibitor of the trademarks, copyrights and other intellectual property rights of any third party. Notwithstanding the foregoing, MOA shall not be liable for and expressly disclaimer all liability for infringement or alleged infringement of the trademarks, copyrights or other intellectual property of any third party arising out of the actions of any exhibitor.
Noisy and Disturbing Equipment
The operation of whistles or any objectionable device will not be allowed. After the meeting opens, noisy and unsightly work will not be permitted.
Specific actions may be taken by meeting management for violation of any provision of these guidelines. Violations of any policies, guidelines, rules or regulations may result in the loss of future space assignments and/or immediate removal from the exhibit hall. The action taken will be determined on the basis of the particular circumstances of the violations.